Terms of Attendance & Participation

As a registered attendee or participant ("you") in Hashtag Sports 2020 (the "Event") on October 21-22, 2020 and Hashtag Sports LIVE on June 16-17, 2020 (the "Digital Event"), collectively referred to as (the "Events"), you agree to these terms and conditions (the "Agreement") with Activ8Social, LLC d/b/a Hashtag Sports (the "Organizer").

If you are completing the registration on behalf of another individual, you warrant that you have made the attendee or participant aware of this Agreement and that he or she has accepted these terms and conditions.

Organizer reserves the right to make changes to the terms and conditions of this Agreement at any time without notice to you, so please check the website and review from time to time.

The last date of amendment is May 4, 2020.

Attendee Requirements

• Admittance. Your registration entitles you only to admittance to the Event or participation in the Digital Event. All other costs associated with your attendance (e.g., travel and accommodation expenses) shall be borne solely by you, and Organizer shall have no liability for such costs.
• Use of Likeness. By attending the Events, you grant Organizer the right to record, film, photograph, or capture your likeness in any media and to distribute, broadcast, use, or otherwise disseminate, in perpetuity, such media without any further approval from or any payment to you.
• Content. Organizer, in its sole discretion, reserves the right to change any and all aspects of the Events, including but not limited to, the Event name, themes, content, program, speakers, moderators, venue and time.
• Identification. At time of check in, you must provide a form of photo identification.
• Attendee Badge Usage. Attendee badges must be worn at all times in Event areas.
• Visa Requirements. It is solely your responsibility to comply with any government visa requirements and failure to do so does not constitute a basis for a refund.

Prohibited Conduct

• Limitations on Use. By registering, you agree not to share, transfer, sell or trade your badge or virtual seat. If you violate this policy, Organizer may cancel your attendance and retain any payments.
• Photography, Recording, and Videotaping. You may not record audio or video of sessions at or during the Events. Organizer allows cameras on the show floor. You may take pictures within the show for purposes of company or annual reports, company media pieces, marketing materials, etc.
• Denial of Admission. Organizer reserves the right to deny admission to anyone for any reason.

Fees

• Payment. Applicable fees are due upon registration. If payment is insufficient or declined for any reason, Organizer may refuse to admit you and shall have no resulting liability.
• Taxes. Fees may be subject to sales tax, value added tax, or other taxes and duties, which, if applicable, will be charged to you in addition to the fees.
• No Retroactive Fees Adjustments. Once you have registered, your fees will not be adjusted downward based on any sponsorship, discount or any other reason.
• Discount and Special Rates. If you register using a special rate that is not applicable to you, you hereby give Organizer the right to charge your card for the difference upon notice that Organizer does not agree with your selection of a special rate. All determinations of special rates are in the sole discretion of Organizer. Even if you meet the definition and requirements of a special rate, Organizer reserves the right to not provide you any special rate.
• Discount Codes. No discount codes will be honored for onsite attendance. Discount codes may not be used with certain promotions.

Cancellation, Substitution and Lost Badge Policy

• Attendee Fees are Non-Refundable. Organizer does not issue refunds for any reason for either of the Events. In the case of an inability to attend the Event due to an official corporate policy prohibiting "non-essential travel" by employees on and between October 19, 2020 and October 23, 2020, Organizer will carry over the registration fee to Hashtag Sports 2021 if the following conditions are deemed as satisfied at the discretion of the Organizer: 1) Written notice of request to hello@hashtagsports.com between October 1, 2020 and October 16, 2020; and 2) proof of a corporate-wide or department-wide employee policy on official company letterhead with signature by a duly authorized agent of the company.
• Virtual Pass is Non-Refundable. Organizer does not issue refunds for the Virtual Pass ticket type.
• Provider Pass is Non-Refundable. Organizer does not issue refunds for the Provider Pass ticket type.
• No Subsequent Speaker Refunds. Paid attendees that later join as speakers are not entitled to a refund of attendee fees paid.
• Badge Issuance. Once you have received your badge on site, it cannot be changed, substituted or reissued to a different person.
• No Conversion to Sponsor Pass. Registered attendees cannot convert their passes to complimentary sponsor passes.

Privacy Policy

Organizer is committed to protecting the privacy of its attendees and participants. Organizer's privacy policy is available at https://hashtagsports.com/privacy-policy.

Intellectual Property

All intellectual property rights in and to the Events, content, and all materials distributed at or in connection with the Events are owned by Organizer, sponsors, or speakers in connection with the Events. You may not use or reproduce or allow anyone to use or reproduce any trademarks (including without limitation "Organizer") or other trade names appearing at the Events, in any content or in any materials distributed at, during, or in connection with the Events for any reason without the prior written permission of Organizer.

For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Organizer; nor does this Agreement grant to you any right or license to any other intellectual property rights of Organizer, all of which shall at all times remain the exclusive property of Organizer.

Disclaimer of Warranties, Limitations and Liability

Organizer gives no warranties in respect of any aspect of the Events or any materials related thereto or offered at or during the Events and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Events are provided on an "as-is" basis. Organizer does not accept any responsibility or liability for reliance by you or any person on any aspect of the Events or any information provided at or during the Events.

Except as required by law, Organizer shall not be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Events or other aspect related thereto or in connection with this Agreement.

The maximum aggregate liability of Organizer for any claim in any way connected with, or arising from, the Events or this Agreement, whether incontract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Organizer under this Agreement.

Miscellaneous

Organizer's failure to exercise any right shall not be deemed a waiver of any further rights. Organizer shall not be liable for any failure to perform its obligations where such failure results from any cause beyond Organizer's reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary for this Agreement to otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with Organizer's prior written consent. This Agreement shall be governed by the internal laws of the State of New York and the parties shall submit to the exclusive jurisdiction of the federal and State courts located in the State of New York.

A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable attorneys' fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein.

No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind Organizer in any respect whatsoever.